Your Essential Software Health Check for 2025

The start of a new year is the perfect time to reset, reassess, and streamline how your company manages software. Are you overspending on tools no one uses? Losing track of invoices? Getting locked into bad vendor deals?

A software health check helps finance teams cut waste, improve efficiency, and stay in control—and WithLess makes it effortless. Here’s how to get started.

1. Automate invoice processing & reconciliation

Manually handling software invoices is a slow, frustrating, and error-prone process. Between chasing receipts, cross-checking numbers, and trying to reconcile different formats, finance teams lose countless hours every month.

WithLess automates the entire process. It collects, processes, and reconciles software invoices for you—no more spreadsheets, no more manual tracking. Everything is centralized, so you always know who’s spending what, where, and why.

💡 Start the year with fewer invoice headaches. Automate now and save hours every month.

2. Check software usage: cut the clutter

Are you paying for software no one actually uses? It’s more common than you think. Over time, businesses accumulate subscriptions that employees forget about, rarely use, or don’t need anymore.

WithLess gives you complete visibility into your entire software stack. You’ll see exactly:
✅ What tools are actively being used
✅ Which subscriptions are underutilized
✅ Where there’s overlap or duplication

With these insights, you can confidently cancel unnecessary licenses and reallocate budgets to the tools your team actually needs.

💡 Less wasted spend. More strategic decisions. That’s the power of a software health check.

3. Audit your vendor list & negotiate better deals

Your vendors love auto-renewals—but do you? Many companies accidentally overpay for software simply because they miss renewal deadlines or don’t review contract terms.

WithLess tracks all your vendor contracts in one place so you’re never caught off guard.

• Get timely alerts before renewals
• See what’s changing in pricing or features
• Negotiate better terms armed with real-time data

💡 No more surprise renewals. No more overpaying. Take back control of your vendor relationships.

4. Consolidate & streamline your tech stack

Too many tools can lead to unnecessary complexity, inefficiency, and extra costs. Chances are, you have software that overlaps in functionality—meaning you could simplify your stack and cut costs at the same time.

WithLess helps you identify consolidation opportunities. If two or three tools serve the same purpose, you can switch to a single, more cost-effective solution without disrupting workflows.

💡 Less software. More efficiency. Lower costs. That’s a win-win-win.

Wrapping up

A software health check is about making smarter financial decisions and setting your business up for success.

With WithLess, you can:
✅ Automate invoice processing and save time
✅ Eliminate unused or duplicate software
✅ Negotiate better vendor deals
✅ Streamline your tech stack for maximum efficiency

Start the year with less waste, less hassle, and more financial control. Efficiency starts WithLess.