How Talent Garden transformed expense management with an AI Agent

The context

Companies operating across multiple countries often use corporate card platforms to simplify payments. However, as the volume of expenses grows, cards alone are no longer enough. Without a true expense management system, the finance team is forced to handle manual checks, constant top-ups, and slow reconciliations.

This was exactly the situation Talent Garden faced.

The Challenge

Talent Garden is Europe's leading digital skills and coworking network, with activities distributed across Italy, Spain, Lithuania, and Denmark. This model generates daily expenses across multiple locations and teams, creating a growing operational burden for the finance team.

Before WithLess, expense management presented several critical issues:

• Manual top-ups and continuous operational checks
• Policies applied only after the spend occurred
• Accounting reconciliation through manual activities
• Fragmented visibility across countries and teams

The process didn’t scale. Every new country added complexity and operational risk.

The Solution

Talent Garden chose WithLess to transition from card-based management to a structured expense management system with an integrated AI Agent.

Spend Centralization WithLess became the single system for managing all corporate spend:

• Physical and virtual cards, reimbursements, and other expenses in one flow
• Policies and approvals applied automatically before the spend
• Centralized account with no manual top-ups required

Accounting Automation with the AI Agent Once the spend flow was centralized, the WithLess AI Agent drastically reduced manual work:

• Automatic matching between expenses and documents
• Automated accounting reconciliation
• Data ready for integration with local and international ERPs

The Results

With WithLess, Talent Garden achieved immediate benefits:

• Elimination of manual top-ups
• Reduction of repetitive audit activities
• Faster and more predictable month-end close
• Stronger governance over international spend

In concrete terms, the finance team estimates a saving of approximately three working days per month.

“Now we have a single, consistent view of all expenses, regardless of the country.”

Expense management designed for complex organizations WithLess helps companies control spend through a platform with an integrated AI Agent. Less manual work. More control. Finance that scales.