How it works
Stress-free expenses and reimbursements
The AI Agent assists with filing, chases users for missing information, and automates even the most complex policies.
- AI files expenses and enforces policies
- AI follows up for missing info, so you don’t have to
- Review expenses 10x faster
Stop chasing receipts and reimbursements.
Save time and cut costs.
Frees your team from manual filing
Card payments, mileage, per diems, reimbursements — uploaded with a click. AI chases missing info automatically—so you don’t have to.
Reimbursements always compliant with regulations
Expense reimbursements follow fiscal and company rules, with automatic checks that verify data and reduce risk and manual work for Finance.
No more hidden costs in expenses
Live policy checks on every transaction. Off-policy expenses are flagged instantly or routed to a PO request.
Data ready for accounting close
Expenses and expense reports are automatically synchronized with ERP and accounting systems, eliminating manual reconciliations and significantly reducing closing time and errors.
Approvals and reconciling. Done.
From reconciling to expenses review, AI runs the entire filing and approval flow — automatically.
Real stories, real impact
Europe’s top companies are already doing it WithLess.
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What you can do WithLess
WithLess is your payment solution and AI co-pilot for expenses, procurement and accounting. It works in the background, coordinates approvals, issues payments and keeps spending in policy.
Expenses
Clear expense reports in seconds
Cards
Stay in control of spend before it happens
Subscriptions
Catch upcoming charges and prevent waste
AI Agents
Put AI to work across finance operations
ERP Integration
Automatically sync invoices, expenses, and payments
Accounting
Let AI run the close for you and sync your ERP
FAQ
WithLess allows employees to snap a photo of a receipt or forward a digital invoice via email. Our AI automatically extracts the data (amount, date, merchant, VAT) and matches it to the correct transaction, eliminating the need to keep paper receipts and fill out Excel sheets.
Yes. WithLess seamlessly manages expenses made with corporate cards as well as reimbursement requests for out-of-pocket expenses, mileage, and per diems. Everything flows into a single automated approval workflow.
Company rules are built into the platform. The AI checks every single expense before approval: if a transaction exceeds limits, is out of hours, or lacks justification, it is immediately flagged or blocked, preventing errors and misuse.
By automating expense reconciliation and transaction categorization, finance teams reduce the time spent on monthly closing by up to 90%. Data is ready for export to your ERP without manual intervention.
You can configure custom approval workflows (e.g., by team, amount, or project). Policy-compliant expenses can be auto-approved to speed up processes, while anomalous ones are routed to a manager or CFO for specific review.