How it works
Govern budgets and purchase orders in real-time to eliminate overspending
Track committed vs. actual spending and centralize every approval in a single operational workflow.
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- Pay only for what you ordered
- Speed up approvals with seamless collaboration
No more budget overruns. Only authorized purchases.
Save time and cut every cost.
PO creation in minutes, not hours.
AI coordinates every step — no confusion, no delays.
PO creation, powered by AI
Upload a contract or screenshot. WithLess’s AI completes the request and prompts you only for what’s missing — no typing, no hassle.
All the context. Zero back-and-forth.
Forget endless email threads. Keep requests, conversations, and documents together—right where you need them.
Route approvals seamlessly
WithLess AI orchestrates parallel approvals across departments, so every request reaches the right people, without delays or bottlenecks.
Only what you ordered. Nothing else.
WithLess checks, matches, and reconciles every detail — automatically.
Know your committed spend
Automatically create purchase orders for a clear view of upcoming invoices — and track PO spending in real time.
Never overpay. Not a cent.
Invoices are instantly matched to purchase orders. Any mismatch in units, prices, or totals is flagged — and payments can be blocked automatically.
Three-way match. Total protection.
Automated three-way matching validates every invoice against purchase orders and receipts — stopping fraud and errors before they happen.
Real stories, real impact
Europe’s top companies are already doing it WithLess.
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What you can do WithLess
WithLess is your payment solution and AI co-pilot for expenses, procurement and accounting. It works in the background, coordinates approvals, issues payments and keeps spending in policy.
Expenses
Clear expense reports in seconds
Cards
Stay in control of spend before it happens
Subscriptions
Catch upcoming charges and prevent waste
AI Agents
Put AI to work across finance operations
ERP Integration
Automatically sync invoices, expenses, and payments
Accounting
Let AI run the close for you and sync your ERP
FAQ
WithLess centralizes the entire procurement cycle. Employees submit a purchase request, the system checks budget availability and routes the request to managers for approval. Once approved, the system automatically generates the Purchase Order (PO) to send to the vendor, eliminating email threads and bureaucracy.
Three-way matching is an automated check that WithLess performs by comparing three documents: the Purchase Order (PO), the Vendor Invoice, and the Goods Receipt. The system authorizes payment only if all three match, protecting the company from fraud, billing errors, and unauthorized payments.
Absolutely. Unlike Excel sheets that are always "lagging," WithLess deducts expenses from the budget the moment they are approved (not when they are paid). This gives you immediate visibility into remaining budget and prevents teams from overspending their allocated limits.
You can create custom, granular approval workflows. For example, you can set expenses under €500 to be approved by a direct manager, while those above require CFO approval. AI automatically notifies approvers, speeding up turnaround times.
Yes. By centralizing all purchase requests, WithLess allows you to see if multiple teams are buying the same service. This gives you the leverage to consolidate vendors, negotiate volume discounts, and eliminate costly duplications.