Not just SaaS: WithLess now supports the entire procure-to-pay process

An external rebrand that reflects a deeper shift: Spend management is evolving, and Finance teams need faster, smarter, more integrated tools.

Born to cut the waste from ever-increasing SaaS subscriptions, WithLess is now a full platform for managing the entire procure-to-pay process: from spend approvals to payments, with budgets, vendors, and invoices.

All in one seamless flow.

Over the past few months, we’ve spoken to dozens of finance professionals. They all said the same thing: they’re tired of chasing approvals on Slack, reconciling invoices manually, and juggling endless spreadsheets.

But most of all, they’re frustrated by the lack of visibility—never knowing who’s spending what, when, and why until it’s too late, and by finding out today that last month’s budget was busted weeks ago.

Today, we’re launching a solution that allows finance teams to spend less and smarter and have full visibility on all spending in real time.

Come take a look.

Why software spend is just one piece of the puzzle

We started with a clear problem: when it came to company software, no one really knew who was paying for what, or how much.

WithLess was built to bring order to that chaos by centralizing SaaS subscription management.

But today, the challenge is much bigger.

Companies need visibility and control over all operating expenses, not just software.

So we evolved. WithLess is now an end-to-end platform for managing the entire procure-to-pay process.

Today, WithLess, you can:

• Manage all your operating spend with physical cards, virtual vendor-locked cards for subscriptions, employee-assigned cards for travel, and tracked wire transfers, all directly from the platform.
• Control budgets in real time, with instant visibility across cost centres, automatic alerts as you approach limits, and smart blocks that stop overspending before it happens.
• Automate approvals, payments, and invoices, cutting out friction and manual steps.
• Own every stage of the procure-to-pay process from spend requests and invoice capture to payments and accounting.

All in one single platform.

So every team can spend independently, without losing control.

And Finance doesn’t just spot problems after the fact. It prevents them.

Keeping your team on budget, for real

Anyone working in finance knows the drill: budgets are planned in one central spreadsheet, but spending happens elsewhere, across Slack, emails, shared cards, and scattered tools. It’s never intentional, but it always happens the same way: the budget gets checked at the end of the month, when it’s already too late. The numbers don’t add up, and no one knows exactly where, when, or why things went over.

WithLess fixes this structural disconnect.

We turn the budget into a living, integrated, distributed system, one that updates in real time, every time a spending decision is made, wherever it happens, with full traceability and control.

Here’s what that means:

• Build dynamic budgets tied to teams, categories, vendors, or projects. They update automatically as spend requests come in, payments go out, and invoices sync in real time with your ERP.
• Get smart alerts before a spend crosses its limit, so you can act while there’s still time, not after the damage is done.
• Rely on clear roles and permissions, so every user sees only what they need to make decisions, no clutter, shortcuts, or skipped controls.

That way, every team can move fast, within clear boundaries.

And Finance can finally lead spend, not just react to it.

AI that works for Finance (not the other way around)

It’s 2025—and yet finance teams are still spending hours manually uploading invoices, cross-checking Excel files, and chasing approvals with Slack reminders.

Some still export data from five different systems every month just to understand what was spent.

Not because better tools don’t exist, but because no one has ever truly connected them in one flow.

Thanks to WithLess AI, all of that becomes unnecessary

This isn’t just about auto-filled fields or smart notifications. It’s a real automation infrastructure that ensures:

• Invoices reconcile themselves.
• Budget data updates in real time.
• Approvals follow clear rules, no nudging required.
• And everything syncs directly with your ERP, no more copying, pasting, or double-checking.

But the real change? You see it in how the entire organisation operates:

• Every spend is tracked in real time.
• Every decision is based on live data.
• Every team moves autonomously, knowing the system enforces the rules.

Because great automation doesn’t take control away. It multiplies it.

One platform, many ways to use it at its best

One of the most common frustrations among Finance teams is having to use five different tools to manage five processes that should live in the same flow.

One tool to monitor subscriptions, one to handle approvals, one for budgets, one for payments, and finally one for accounting.

WithLess brings everything together in a single platform.

Each feature is part of an integrated ecosystem that adapts to how your company spends, approves, and plans.

Subscription Management

Manage the entire subscription lifecycle in a single flow: from automatically detecting tools in use, to creating contracts and budgets by vendor, all the way to recurring payments with dedicated virtual cards. WithLess collects invoices, reconciles them with the ERP, and flags renewals and waste before they become a problem.

Budget Management

Create budgets by team, project, or vendor, and connect them directly to the approval process. Every spend is automatically checked against the available budget, with smart alerts when limits are being reached. Data is always up to date, so you can make informed decisions before numbers slip out of control.

Expense Management

Easily manage all non-recurring operating expenses, including travel, supplies, and small purchases. WithLess assigns physical and virtual cards to those who need to spend, links each transaction to a budget, automates approvals, and categorizes spending in real time. Finance has full control without slowing down the rest of the teams.

Accounting Automation

WithLess automates accounting entries: every invoice is linked to the related spend, budget, and approval and then synced directly to the ERP. There are no more manual reconciliations, duplicate data, or missing documents. Finance works with aligned numbers, always ready for the month-end close.

Procurement

Manage the entire purchasing process from a single platform: request, approval, order, receipt, and payment. WithLess tracks every step, assigns an owner to each vendor, and verifies every spend upfront. Policies are applied automatically, so teams work fast, and Finance stays in control.

Built for Finance. Useful for everyone.

WithLess was designed for Finance teams, but its impact is felt across the entire organisation.

For those working with the numbers, it means real-time visibility on spend, full control over payments and approvals, and the end of manual tasks that drain time and focus.

But the benefits don’t stop at Finance.

• For IT, it means finally having a clear map of the tools in use, active suppliers, and applied policies, all in one place.
• For Procurement, it means being able to define spend rules that enforce themselves, streamline sourcing, and eliminate requests lost in emails and spreadsheets.
• For managers, it’s knowing exactly how much they can spend, and when, without having to ask Finance every time.

Everyone works better because each person has the information they need, exactly when they need it, WithLess.

That’s what happens when control isn’t just centralised, it’s shared.

Already saving, WithLess

WithLess is already delivering real results for companies that want full visibility, save time, and reduce waste.

Take Smartness, for example:

• €50,000 saved in a year by eliminating forgotten subscriptions.
• 150+ contracts managed in one platform.
• 16 hours a month saved by cutting manual work from Finance teams.

Read the full case study →

Try it today and take control of your spend—before it takes control of you.

The new WithLess is here.

More powerful, more complete, and built for those who want real control over spend, without slowing down processes or making life harder for teams.

Explore the new site and see what’s new: start here.

Book a personalised demo and discover how we can help you spend better, every day.

Because the truth is simple: If you don’t control spend, spend will control you.

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